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APA – American Payroll Association
IPPA – Integrity In Payroll Processing

Record Keeping

  • Employee's full name and social security number.
  • Address, including zip code.
  • Birth date, if younger than 18.
  • Sex and occupation.
  • Time and day of week when employee's workweek begins. Hours worked each day and total hours worked each workweek.
  • Basis on which employee's wages are paid.
  • Regular hourly pay rate.
  • Total daily or weekly straight-time earnings.
  • Total overtime earnings for the workweek.
  • All additions to or deductions from the employee's wages.
  • Total wages paid each pay period.
  • Date of payment and the pay period covered by the payment.